| Date | Description of Motion Carried |
|---|---|
| May 6, 2024 GM | Pass September 27, 2023 meeting minutes |
| May 6, 2024 GM | Form committees |
| May 6, 2024 GM | Return the society registry key to MHWP |
| June 12, 2024 GM | Code of conduct |
| June 12, 2024 GM | Use funds to proceed with CRT dispute regarding missing documents |
| June 12, 2024 GM | Approve budget |
| June 12, 2024 GM | Amend comittee funding budget to $1000 |
| June 12, 2024 GM | Table Colleen Beland’s new business to next meeting |
| July 17, 2024 GM | To release a digital copy of all invoices, all correspondence, and all accounts of the SGCA to be available to any member requesting them |
| July 17, 2024 GM | Minutes of the GM be distributed to membership at least one week prior to the next GM |
| July 17, 2024 GM | Approve the expenditure of up to $3,000 with receipts to support the Stave Falls Community Survey regarding future development of Stave Falls |
| July 17, 2024 GM | SGCA to purchase a cotton candy machine between $250-$400. This will help us raise funds, as well as give us an asset we can led out to the PAC and to neighbouring communities in the future |
| September 11, 2024 GM | Amendment to cotton candy machine. The intention of purchasing this machine was to rent it out. |
| September 11, 2024 GM | Approval of expenditures up to $100 for fall fair prizes |
| October 9, 2024 GM | Social committee to spend up to $500 for free hot dogs, coffee, hot chocolate and candy at the trunk-n-treat |
| October 9, 2024 GM | The SGCA board facilitate a community wide discussion involving social media and in-person discussions on the topic of long-term planning for the SGCA capital reserve fund. |
| October 9, 2024 GM | A standard Roberts Rules template to be provided to members at regular meetings |
| October 9, 2024 GM | The SGCA try to put in place a community use agreement between the SGCA and MPSD |
| October 9, 2024 GM | Johan to investigate the costs of LED and non-LED signs for the SGCA |
| October 9, 2024 GM | SGCA board can approve up to $500 for a committee expenditure from community funds without a vote from membership, but the information will be brought to the membership at the next meeting. |
| November 13, 2024 GM | SGCA implement the recommendations from the development survey report |
| A RELIABLE REPORT NEEDS TO BE COMMISSIONED AND COMPLETED TO DETERMINE WHAT EXTENT THE STAVE FALLS AQUIFERS CAN SUSTAIN ADDITIONAL DEVELOPMENT. |
|
| ACTION ON PENDING DEVELOPMENT APPLICATIONS FOR ADDITIONAL SUBDIVISIONS IN STAVE FALLS NEEDS TO BE POSTPONED UNTIL THE CITY CAN CONCLUSIVELY DETERMINE WHAT LEVEL OF THE DEVELOPMENT CAN BE SUSTAINED BY THE STAVE FALLS AQUIFERS |
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| THE CITY OF MISSION NEEDS TO CREATE A NEIGHBOURHOOD PLAN FOR ITS RURAL NEIGHBOURHOODS, SPECIFICALLY TO INCLUDE STAVE FALLS AND STEELHEAD, BEFORE MOVING FORWARD WITH ANY ADDITIONAL DEVELOPMENT APPLICATIONS. THE CITY NEEDS TO CONSIDER THE VIEWS OF ITS RURAL RESIDENTS, AND HONESTLY REPORT ON THOSE VIEWS, PRIOR TO MAKING DECISIONS ON FURTHER DEVELOPMENT IN NORTH MISSION. |
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| THE FINAL VERSION OF THE OCP SHOULD NOT INCLUDE REFERENCES (AS CURRENTLY EXIST IN THE PHASE 2 OCP REPORT) THAT RURAL RESIDENTS ARE SUPPORTIVE OF SMALLER LOTS IN STAVE FALLS OR THAT RURAL RESIDENTS ARE SUPPORTIVE OF CONTINUED DEVELOPMENT OF SMALLER LOTS (1.73 ACRES) AS PER THE CURRENT OCP. THESE REPRESENTATIONS ARE NOT SUPPORTED BY THE DATA COLLECTED BY THIS SURVEY. |
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| November 13, 2024 GM | SGCA to pay the Macushlaw/Sheldon Falk invoice of $727.27 |
| November 13, 2024 GM | SGCA TO SEEK LEGAL ADVICE GIVEN THE COMPLEXITY OF THE CRT CASE IN WHICH THE SGCA IS A RESPONDENT AND CONSIDERING THAT OTHER PARTIES ARE REPRESENTED BY LEGAL COUNSEL IT IS IN THE BEST INTEREST OF THE SGCA TO SEEK PROFESSIONAL LEGAL ADVICE. THE BOD IS CURRENTLY CONCERNED ABOUT ANY POTENTIAL LEGAL LIABILITIES THAT THE SGCA MAY FACE AS A RESULT OF THIS CASE. A GENEROUS DONATION OF $5,000 HAS BEEN MADE TO SPECIFICALLY COVER LEGAL EXPENSES, ENSURING THAT SGCA FUNDS WILL NOT BE USED FOR THESE COSTS. THE BOD WILL COME BACK TO MEMBERSHIP SHOULD THEY COME CLOSE TO THE $5,000. |
| December 11, 2024 GM | Amendment of the 2024-2025 operating budget from $4,500 to $4,800 |
| December 11, 2024 GM | A small finance committee be made by the membership to help advise the executive on all financial holdings |
| January 15, 2025 GM | Accept and adopt mission statement and terms of reference for the finance committee |
| January 15, 2025 GM | SGCA officers to be reimbursed for SGCA office expenses as long as receipts are provided. |