Greetings to all SGCA members:
I have been asked to act as Nominations Chair for the upcoming Stave Gardens Community Association AGM.
In order to perform this task, I have asked the Steelhead Community Association (SCA) to provide me with two independent scrutineers to assist in the acceptance and counting of ballots.
I am now accepting nominations for the following positions:
- Chair
- Secretary/Co-Chair
- Treasurer
- Communications Chair
- Three Directors at Large
In order to nominate a candidate (yes, you can nominate yourself) or be nominated, you must be a member in good standing.
Contact the SGCA at: stavegardenscommassoc@gmail.com to determine if you are currently a member in good standing. Please note that only about 1/3 of the people on the known members email list are currently members in good standing.
Nominations will be received at richardrosenthalphd@gmail.com, until Saturday, November 7. As per prior practice, I will keep the identities of the nominators confidential.
Any position that has only one accepted nomination (or less than three for the Director at Large positions) at the close of email nominations will be considered acclaimed and cannot be challenged by a floor nomination at the AGM. Floor nominations will be accepted for any position for which no nominee has been put forward and accepted.
I have been advised that the SGCA insurer informed the previous Board that they would not renew the liability coverage when it expired in April 2026. I have also been advised that the board searched for a replacement insurer without success and, as a result, all but one director resigned.
The following timeline has been created to facilitate the election of a new Board of Directors.
STAVE GARDENS COMMUNITY ASSOCIATION
2026 Annual General Meeting — Timeline
Silverdale Hall, 8760 McLean St, Mission BC
| Date | Step | Authority / note |
| Oct. 19/20 | Info Email to SGCA email list | |
| Sat Nov 7 | Nominations close at midnight. | |
| Tue Nov 10 | Midnight deadline for nominees to accept and provide background/platform to be distributed to membership. | Three days after nominations close; if there is no reply to email from Nominations Chair, the nomination is invalid |
| Wed Nov 11 | Candidate list, ballot and background/platform to be emailed out to members | Bylaw 4.6(c) — one week before the election |
| Sun Nov 15 | First advance poll. (10:00 a.m. – 12:00 p.m.) | Advanced ballots to be delivered to location to be announced. Bylaw 4.6(f) — minimum one advance poll |
| Tue Nov 17 | Midnight deadline for becoming a member in good standing & payment of membership dues ($5 by e-transfer to the SGCA email address. | Court order — one full day before the AGM Contact SGCA, stavegardenscommassoc@gmail.com to verify membership or become a member in good standing. |
| Wed Nov 18 | Second advance poll, shortly before the meeting (5:30-6:30 p.m.). | Location to be announced. |
| Wed Nov 18, 7:00 p.m. | Annual General Meeting | Silverdale Hall Nominations for any position where no nomination has been made and accepted to be accepted from the floor Advanced ballots to be counted by Nomination Chair and Independent Scrutineers. |
Any questions or concerns should be addressed to me at richardrosenthalphd@gmail.com.
Best regards,
Richard Rosenthal
SGCA Nominations Chair
November 11, 2026
Good morning SGCA members (and community members who want to be members)
Please note that as of the end of the day, on Tuesday, November 17, 2026, the
opportunity to become an SGCA member will end. If you want to be able to vote in
the AGM meeting, to be held at Silverdale Hall on November 18, 2026, you must e-
transfer a membership fee of $5 to the SGCA at:
stavegardenscommassoc@gmail.com before midnight on the 17th. Per the bylaws,
you must be an adult who has resided within the community of Stave Falls for a
minimum of four months and not have been previously expelled as a member of
the association.
- First advanced voting opportunity: Sunday, November 15, between 10:00 a.m.
and 12:00 p.m., at Mission FireHall 2, 30514 Dewdney Trunk Road – You may
bring your own previously filled in ballot for drop off or fill in a ballot that will be
provided. “Scrutineers” from the Steelhead Community Association will be
present to ensure appropriate voting processes are followed. You must be able to
provide identification showing a Stave Falls address (or a Utility Bill) to show
proof of residency. - Second advanced voting opportunity: Wednesday, November 18, between 5:45
p.m. and 6:45 p.m., at Silverdale Hall, 8760 McLean St., Mission – You may bring
your own previously filled in ballot for drop off or fill in a ballot that will be
provided. “Scrutineers” from the Steelhead Community Association will be
present to ensure appropriate voting processes are followed. You must be able to
provide identification showing a Stave Falls address or a Utility Bill to show proof
of residency. - AGM, will be held on Wednesday, November 18, starting at 7:00 p.m. at
Silverdale Hall, 8760 McLean St., Mission. You may bring your own previously
filled out ballot or fill out a ballot on site. “Scrutineers” from the Steelhead
Community Association will be present to ensure appropriate voting processes are
followed. You must be able to provide identification showing a Stave Falls address
or a Utility Bill to show proof of residency. The elections portion of the AGM will
be chaired by the Nomination Chair.
Please note that the election process that was previously announced has been changed to
be consistent with the bylaws. It was previously stated that if a person was nominated
and was running unopposed, they would be elected by acclamation (similar to the
process used in Municipal elections). However, it was pointed out that the bylaws require
any person to be elected to the board of directors to receive “50% plus one of the votes of
the voting members.” As such, the option to vote “yes” or “no” for each candidate was
added to ensure that it can be determined if a majority of members support the election
of a candidate.
Please feel free to contact me with any questions or concerns.
Best regards,
Richard Rosenthal
SGCA Nomination Chair
November 12, 2026:
Good afternoon SGCA and Stave Falls Community members:
I have received a number of inquiries regarding the processes to be used for the SGCA
election and wanted to provide answers to these questions to anyone who may be
concerned:
- For advanced voting, we will be setting up a tent outside FireHall #2 on Sunday
from 10-12. Anyone wanting to participate in advanced voting is welcome to come
up to the tent or drive into the parking lot and myself and a Steelhead
Community Association scrutineer will be happy to provide “drive in”
service. - “Provisional ballots” will be accepted during advanced voting. That means that
you can submit an advanced ballot before you pay your membership dues.
Your ballot will only be counted, however, if you are a member in good standing
as of the time of the AGM and the deadline to join the Association is, as previously
stated, is November 17, 2026, the day before the AGM. Provisional ballots will be
kept secret and stored in sealed envelopes until membership is confirmed. - If you participate in advanced voting and also attend the AGM, you will be
able to vote on any nominations from the floor for Board positions that may be
vacant after the advanced ballots and AGM ballots are counted and announced. - At the conclusion of the advanced balloting and AGM vote and compilation of the
vote, there will be at least five Board positions (and up to seven) that will be
vacant. Nominations from the floor will be accepted to fill any vacant position.
You must attend the AGM in order to vote on any nominations from the floor. - The Bylaws require that the Nominations Chair be appointed by the membership.
Since there was no general meeting, the remaining SGCA board member
appointed me to that position after soliciting objections from the membership. I
accepted the appointment after being advised that no specific objections to my
serving in that capacity were received. Prior to any election-related business
taking place, the members present at the AGM will have the opportunity to
confirm or reject my appointment to the position.
I hope this answers all of your questions.
Best regards,
Richard Rosenthal
SGCA Nomination Chair